The HT Group is partnering with a well-known law firm in search of a highly organized and detail-oriented Executive Assistant to support multiple Attorneys by providing comprehensive administrative and organizational support. This role involves managing schedules, preparing documents, coordinating communications, and ensuring smooth daily operations. Responsibilities may vary based on the specific needs of the assigned Attorneys. This is the prefect role for a high level support professional who has amazing writing skills and the ability to proactively anticipate needs.
Houston TX 77027 (On-site)
Key Responsibilities
- Provide high-level administrative assistance to multiple Attorneys
- Manage complex calendars, schedule meetings, and coordinate conference calls
- Handle phone communications and act as a liaison between Attorneys and clients
- Enter time for Attorneys using the firm’s timekeeping system
- Prepare and process expense reports, including reimbursement tracking
- Assist with creating and editing PowerPoint presentations and other professional documents
- Maintain and organize reading and working files for Attorneys
- Arrange travel accommodations and restaurant reservations
- Support event coordination and logistics as needed
- Manage courier services and mail deliveries
- Perform word processing tasks, including drafting, proofreading, and editing documents
- Oversee mail distribution, including processing outgoing and overnight deliveries
- Maintain a high level of confidentiality and discretion at all times
- Welcome guests and direct them to appropriate meeting rooms
- Accept and manage incoming deliveries
Qualifications:
- 5+ years of Executive Assistant experience, preferably in a professional services or legal environment
- Must have strong word processing skills (writing, proofreading, drafting, editing, etc)
- Must have strong technical proficiency (Word, Excel, PPT)
- Strong telephone etiquette and interpersonal skills
- Detail-oriented with excellent accuracy and organizational skills
- Ability to multitask and manage shifting priorities efficiently
- Self-starter with the ability to work independently and collaboratively
- Team-focused, professional, and adaptable in a fast-paced environment