The HT Group is seeking an Office/Operations Admin for our client located in Westlake, Louisiana. We are looking for a highly motivated administrative professional who can take initiative, ensure smooth day-to-day operations, and support team productivity. The ideal candidate is organized, dependable, and able to maintain an efficient work environment.
Employment Type: Contract-to-hire opportunity
Schedule: Monday – Friday, 8am – 5pm
Pay Rate: $18-$20 DOE
Responsibilities:
- Assists with front desk, phones, and HR onboarding for new hires
- Manages uniform orders, and hotel/lodging for full-time staff
- Issues and closes purchase orders, including rentals
- Loads and tracks Per Diem; verifies paperwork, submits for approval, and updates operations
- Schedules safety council classes and DISA drug tests as needed
- Handles badge requests and supports management with projects and orders
- Assists with vehicle insurance policies
- Collects expense reports and sends to management
- Tracks man-hours monthly and quarterly for workers comp reporting
- Maintains and updates all company logs daily
- Receives, organizes, and uploads pickup/return slips and final job closeouts
- Scans and stores field paperwork, ensuring copies of charts are retained
Requirements:
- Industrial background preferred
- Proven experience in an administrative, receptionist, or personal assistant role
- Strong organizational and time-management skills
- Works well independently and in a team, demonstrating initiative
- Proficient in Microsoft Office Suite (Word, Excel, Outlook)