The HT Group is currently seeking an In Office Operations Assistant for our client located near Tulsa, OK. This is a contract-to-hire opportunity offering $18/hour, with a schedule of Monday – Friday, 8:00 AM to 5:00 PM.
The ideal candidate is reliable, and able to multitask efficiently in a fast-paced environment.
Responsibilities:
- Assists with front desk, phones, and HR onboarding for new hires
- Manages uniform orders, and hotel/lodging for full-time staff
- Issues and closes purchase orders, including rentals
- Loads and tracks Per Diem; verifies paperwork, submits for approval, and updates operations
- Schedules safety council classes and DISA drug tests as needed
- Handles badge requests and supports management with projects and orders
- Assists with vehicle insurance policies
- Collects expense reports and sends to management
- Tracks man-hours monthly and quarterly for workers comp reporting
- Maintains and updates all company logs daily
- Receives, organizes, and uploads pickup/return slips and final job closeouts
- Scans and stores field paperwork, ensuring copies of charts are retained
Qualifications:
- Prior administrative experience required; industrial background is a plus
- Proficient in Microsoft Office and experienced in using Share Drive for file management and collaboration
- Notetaking and typing skills preferred
- Skilled in administration, teamwork, and communication
- Highly organized; able to manage multiple tasks accurately and on time
- Understands operational and quality processes
** If you meet the above requirements, please submit your resume over for immediate consideration. **
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