The HT Group is partering with a reputable law firm to hire a permanent Receptionist. The Receptionist is the first point of contact for clients, visitors, and staff in the Austin office. This role ensures smooth front desk operations while maintaining a welcoming and professional environment. The ideal candidate is organized, detail-oriented, and able to manage multiple tasks with professionalism and discretion.
Downtown Ausitn (Onstite)
$55-60k base
Key Responsibilities
- Greet clients and visitors and provide a professional first impression
- Answer and direct incoming calls
- Maintain an organized and presentable reception area
- Coordinate conference room scheduling and meeting setup
- Provide basic hospitality support for meetings and visitors
- Manage incoming and outgoing mail, deliveries, and courier services
- Provide general administrative assistance to attorneys and staff
- Assist with document preparation, scanning, copying, and filing
- Monitor office supply inventory and place orders as needed
- Support internal meetings and firm events
- Coordinate with vendors and assist the Office Manager as needed
- Report facilities or maintenance issues
- Maintain confidentiality of firm and client information
Qualifications Required
- High school diploma or equivalent
- 1–3+ years of receptionist or administrative experience
- Strong communication and organizational skills
- Proficiency in Microsoft Office (Outlook, Word, Excel)
- Experience in a law firm or professional services environment highly preferred
- Familiarity with multi-line phone systems or document management systems
- Professionalism and strong client service skills
- Attention to detail and reliability
- Ability to multitask and maintain confidentiality
- Team-oriented and adaptable
- Ability to lift up to 25 lbs.