The HT Group is partnering with a reputable law firm to hire a highly organized and professional Executive Legal Secretary to provide administrative support to multiple attorneys in a fast-paced environment. In this role, you’ll manage a variety of day-to-day responsibilities, including scheduling, document preparation, correspondence, and coordinating attorney workflows. We are looking for a high level administrative professional that is proactive, adaptable, and thrives in a role that requires strong organizational skills, discretion, and the ability to manage competing priorities. *Law firm experience not required. Professional services industry experience preferred*
Houston TX 77027 (Onsite)
Comp $70-80k base
Overtime pay + bonuses offered
Responsibilities:
- Provide administrative support to multiple attorneys in a fast-paced legal environment
- Manage complex calendars, meetings, conference calls, and travel arrangements
- Serve as a primary point of contact for attorneys, clients, and internal teams while maintaining confidentiality
- Handle phone calls, attorney time entry, expense reports, and reimbursement requests
- Prepare, proofread, edit, and format legal documents, correspondence, and presentations
- Maintain attorney files and coordinate mailings, courier services, and overnight deliveries
- Assist with event coordination and other administrative projects as needed
- Provide front desk coverage when needed by greeting visitors and directing guests to conference rooms
Qualifications
- 5+ years of experience supporting executives, attorneys, or senior leadership in a fast-paced environment
- Legal or professional services industry experience preferred
- Advanced proficiency in Microsoft Office, particularly Outlook, Word, PowerPoint, and Excel
- Strong organizational, multitasking, and time management skills
- Excellent written and verbal communication abilities
- High level of professionalism, discretion, and attention to detail
- Ability to work independently with minimal supervision
- Experience coordinating travel, meetings, and event logistics
- Comfortable handling shifting priorities and occasional after-hours support when needed
Additional Information
- Full-time, onsite position
- Professional office environment
- Monday–Friday schedule with flexibility for extended hours during busy periods
*While this position supports attorneys in a law firm environment, it is a true Executive Assistant role. Responsibilities are strictly executive and administrative in nature and do not include paralegal or legal assistant duties.
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