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Executive Assistant

The HT Group is currently hiring for an Executive Assistant to support the CEO of a large manufacturer in South East Austin. The ideal candidate will be a seasoned Executive Assistant professional that is highly extroverted, comfortable multi-tasking and has strong Vizio/presentation skills. The daily responsibilities of this role will consist of handling both personal and professional errands and tasks for the CEO.

South Austin, TX

Full Time

$60,000 – $65,000/year DOE

Summary of Responsibilities:

  • Maintain the CEO’s calendar for appointments, calls, meetings and travel
  • Coordinate global travel arrangements, travel itinerary and portfolios
  • Assist with creating and organizing presentations, projects and events
  • Coordinate and oversee document production, as needed
  • Coordinate in-house meetings including conference room set-up, beverages/food, etc.
  • Maintain client files, contact databases and records as needed
  • Research and compile materials needed for important meetings, calls and projects
  • Attend staff meetings and take notes as needed; provide backup support for colleagues
  • Complete special internal or client-focused projects as assigned
  • Handle errands and schedule appointments, both personal and professional

Desirable Skill Sets and Qualities:

  • Extremely extroverted, outgoing and well spoken
  • Comfortable assisting with presentations for large groups
  • Skilled in handling both audio and visual aspects of presentations
  • Excellent abilities in multi-tasking and time management
  • Adaptable to any situation and an efficient problem solver
  • Works well independently – does not need step by step instructions in order to perform efficiently
  • Experienced in managing multiple calendars, travel arrangements and miscellaneous responsibilities simultaneously
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