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Contract Executive Assistant

One of the most elite tech companies offices located in Southwest Austin is in search for an experienced Executive Assistant to support five executives with calendar management, travel coordination and additional clerical duties around the office. You must be skilled at fast-paced moving schedules through calendar management, have attention to detail and confident in making executive decisions. THIS IS A WORK AT THE OFFICE JOB!

Contract with potential for permanent long term fit

Monday – Friday

8:00AM – 5:00PM

$62K

Responsibilities:

  • Organizing and managing complex (global) calendar schedules for up to 5 SVPs, maintaining executives’ agendas and planning meetings, conferences, etc.
  • Coordinating activities to ensure divisional goals are met
  • Preparing reports, Powerpoint slides and communications as needed
  • Prepare and process expense reports
  • Plan and coordinate team building events
  • Facilitate the plan of conferences, team meetings and all related logistics
  • Exercise diplomacy, tact, and judgment in interacting with a wide range of staff at varying levels of the organization
  • Ordering coffee, lunches and snacks as needed
  • Organizing of offices, and ensuring office supplies are properly stocked

Qualifications:

  • Bachelor’s degree or related experience
  • 5 years of experience in related role
  • High proficiency with Microsoft Office Suite
  • Experience with WebEx
  • Project management experience
  • Must be friendly with high energy
  • Must exercise independent judgment and will be a professional polish
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